When I Work

When I Work is a scheduling tool that helps venues cut labor costs and boost efficiency by aligning staff rosters with real-time demand. The result: fewer scheduling headaches, lower wage spend, and a better guest experience.

When I Work is an easy way for businesses to schedule, track time and attendance, and communicate with their hourly employees. Put the schedule and time clock in every employee's pocket with free iOS and Android apps. Keep track of time off, employee availability, and manage shift swaps with just a few clicks. Integrate with your payroll provider to streamline the process and avoid human error. Get started with a 14-day free trial now.

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Turn data into smarter rosters. By integrating ROLLER sales data with When I Work, attraction venues can align staffing with real-time demand — reducing labor costs and boosting operational efficiency.

Seamless-Apps built and maintains the When I Work integration with ROLLER. By integrating When I Work with ROLLER, venues can:

1. Optimized Staffing Based on Demand

Leverage actual sales data from ROLLER and schedule the right number of staff in line with peak service times helping your venue make the most of high-demand periods and avoid overstaffing during quiet periods.

2. Improved Labor Cost Control

Monitor labor spend as a percentage of revenue, match labor hours to actual sales trends instead of estimates and cut labor costs.

3. Faster, Smarter Scheduling

Managers can auto-generate shift recommendations based on historical sales patterns.

4. Better Guest Experience Through Accurate Coverage

Ensure the right staff are scheduled during peak times to avoid long wait times and service bottlenecks.

"We have loved our experience with When I Work. It reduces the time and effort our senior staff have to spend verifying each shift and manually managing changes. It also provides us with the means to anticipate and identify potential staffing problems before they materialize by reviewing sales trends."

Nick

Executive Director at Nonprofit Organization Management

Use Cases

Easy Employee Scheduling

Easily create, share, and manage staff rosters with drag-and-drop simplicity.

Sync revenue data & adjust for demand

Align staffing with sales data to optimize labor spend.

Labor Cost Forecasting

See labor costs in real time while building the schedule.

Time Tracking

Monitor clock-ins, breaks, and hours worked via mobile or desktop.

Shift Swapping

Allow staff to request and swap shifts, reducing manager workload.

Payroll Integrations

Data directly to payroll providers (like Gusto, ADP, QuickBooks, Paychex, Square etc) so you can streamline your pay cycle.

When I Work is a scheduling tool that helps venues cut labor costs and boost efficiency by aligning staff rosters with real-time demand. The result: fewer scheduling headaches, lower wage spend, and a better guest experience.

Use Cases

Media

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